Potomac Division Board Meeting
July 18, 2009
The Potomac Division
Board Meeting was
convened at Brian Sheron’s home at12:40 PM by Superintendent Marshall
Abrams. Also present were Mark Andersen, John Griffith, Mike
White, Tom Brodrick, Bill Day and Bill Demas
Report – Mark Andersen reported the Division had a net balance of
$4626.53 after income and expenses, and includes a balance of $653.01
for the Module Crew. This reflects a net increase of $160.53
since the last report.
Report – Bill Demas reported the Division had an active paid NMRA
membership of 372. This number includes 7 new and one renewal
is a net increase of 8 since the last report.
– John Griffith reported the deadline for the next Flyer is October
1. Martin Brechbiel is now printing the Flyer. Bill
will write an article for the MiniCon. There will be more
pictures to stimulate interest. There also followed a
on what was appropriate subject matter for columns. An
on items as they relate and compare to MODEL railroading was agreed
Tours – Tom Brodrick reported that the September tour would be at Stan
Knotts’home in Gaithersburg, MD.; the October tour would take place at
Matt Thompson’s in Laytonsville, MD. The date for the
tour at the Baltimore Society of Model Engineers is not yet finalized,
but will appear in the Flyer and on the web page. Marshall
proposed a name change for Tom to Program Coordinator. The
was unanimously adopted.
Program – Brian Sheron reported no new awards since the last meeting.
He will pursue responses from NMRA when inquires are made for valid
criteria for certain portions of the AP program.
Clerk – Mike White reported that all web information and the contact
list is now up to date. He is publishing and updating a list
all model railroads in the National Capitol area. The Neat ‘n
Nifty tips column is being refined as well.
Crew – Mark Andersen reported the Crew will appear on August 22-23 at
the Greenberg Show and Fairfax Station on Labor Day weekend.
Declining participation by members is a growing concern and a reduced
level of appearances at events is a real possibility. Mark
keep the Board informed going forward. Mark will seek out
contacts for the purpose of exploring the possibility of setting up
displays on weekends in empty store fronts in shopping malls.
Scouts - Bill Day is still refining contact methods to local scouting
organizations Outreach – Mike White,
Brian Sheron and
Bill Day will explore setting up a resource page on the website that
lists experts in various fields within the hobby living in the Division
and their contact information. A report will be filed at the
MiniCon – Marshall reported on visiting a few sites. A
recommendation to accept an offer from the South Columbia Baptist
Church on April 10th, 2010, based on the fact that all site
requirements were met or exceeded was adopted by the Board.
date is nowApril 17, 2010.] Following the approval of that
motion, the Board approved a motion to offer to the new Chesapeake
Division the option to co-host, with Potomac Division bearing the cost
to set up the minicon, but with CD realizing a portion of any
profit. This would serve to aid CD to get up and running, as
as expanding the reach of area modelers. Marshall is to
the Superintendent of Chesapeake Division with this offer.
Clinics – Mark reported that some clinics have already been lined
up. Twelve is the optimum number for a one day session.
Volunteers – Tom will contact area module groups (other than the Module
Crew) toexplore their willingness to participate. Bill Demas
contact Bob Burroughs toexplore the possibility of the church Youth
Group catering the event.
A P – Mike and Brian will write a promotion for the web page.
Brian and Ed Price will judge at the minicon, with a request to Bill
Roman to assist.
New Business – Marshall
proposed monthly Division sign-up clinics start after the minicon, not
The next meeting will be
at Bill Demas’ home at noon on Saturday, October 24, 2009