Potomac Division Board Meeting Jan 10th 2015 Minutes

The PD Board meeting was held at Mike White’s house at 12:00pm 1/10/15

Call to Order Brian Sheron (presiding), Marshall Abrams, Bob Reid, Tom Brodrick, Mike White, Phil Scruggs

The Minutes from Nov 15^th were approved

Program Reports

• Layout Tours for 2015 are scheduled except for February and March. BrIan to send directory to Phil for info on additional layouts

• Achievement – no activity

• Paymaster (see attached)

• Flyer January issue sent. Mini Con special edition to be issued 3/18 (input needed 3/1) Regular Spring issue to be issued 4/20. Will include article about Minicon.

• Webmaster - no report

• Donations – Thank you letter from Fairfax Station Railroad Museum attached.

March Mini Con

• Chairman is Tom Broderick

• Location is St. Mathew’s Church in Annandale VA.

• Clinics - we will have two (2) Tracks of four (4) clinics each. Bob to organize. Time slots to be 9-10 10:30-11:30 (lunch) 1-2 2:30-3:30

• Registration – Mike White

• Floor manager is Tom Broderick and he will print Certificates of Appreciation preparation & the program handout, supply the cash box, and print and hang the necessary signage

• Modular Layouts, Phil Scruggs coordinating – PMC – HO Scale and NVN Track – both will set up Friday evening

• Contests- Brian to chair –judges to be recruited – will contact Martian Brechbiel for possible assistance

• White Elephant Room Clint Hyde to be asked manage

• Advertising, Marketing – Brian Sheron to check with NMRA to see if an agenda can be added to their upcoming calendar. Brian to write a promo piece for the flyers and announcements. Brian to check with Timonium for flyer placement at their show. Tom to contact MRH. Email advertising by Marshall Feb 1 and 21.

• Technology coordinator– Marshall Abrams to coordinate projectors, screens, cabling, extension cords etc.

• Business meeting will be from 12:30 to 12:45 Agenda: Excursions; Outreach to potential members; Election of 5 Board Members.

• $10 entrance fee with spouses and children under 16 free of charge. Non members to be offered a Railpass application. Church members to be granted access to the modular layouts.

• Doors to open at 8am and close at 4pm

• Photographer to be Bob Reid

• Web page to include a driving directions link Bob to contact Bill Mosteller re posting

• Marshall to send invitation to nearby Divisions and MER board members

• Railpass forms to be printed for use by nonmembers

• Brian Sheron to provide peel and stick ID tags for attendees and also provide badges for volunteers

• Refreshments Phil to check with Boy Scouts re management

• Door prize to be signed copy of Kempinski’s book. Phil to solicit donation or if necessary purchase a copy

New Business

• Nominating Committee to be Bob Reid and Mike White – Marshall to solicit candidate suggestions from members.

• Next year’s location – Brian to check with Rockville Senior Center; Tom to check MD schools; Marshall to solicit suggestion from local associations.

• Outreach to potential new members brainstormed and to be explored further

• Next meeting at Marshall Abrams house on 2/28/15 at noon