BOARD OF DIRECTOR'S MEETING
October 3, 2015
Meeting called to order at 12:40 pm at the home of Tom Brodrick. Present were Brian Sheron, Superintendent; Marshall Abrams, Senior Assistant Superintendent; Tom Brodrick, Paymaster; Bill White, Clerk; Ernie Little, Assistant Superintendent; Jesse Cantrill, Ken Wilson.
The minutes from the July 18, 2015 meeting were approved.
Program Reports
Layout tours: The Division now has tours scheduled for November, December and January. Forty (40) individuals attended the September tour at Jim Brewer’s home. The deadline for the next layout tours announcement in the Flyer is mid-December. The board agreed that five more signs should be purchased for future tours. Also rail passes will be given to tour attendees when appropriate.
Achievement Program: There was no activity since the last board meeting.
Paymaster:
Income: $156 (20 tickets) was received for the Walkersville excursion and $15.
for op sessions
Expenses: $450 for Walkersville coach rental, $500 for a donation, $46 for the
guest LIRR conductor, $996 total.
Balance: $4,222.42.
Flyer: The deadline for articles in the next Flyer is December 1st.
Webmaster: A report on the Walkersville excursion was posted on the web site.
Op Sessions: The next session is at Bill Demas’ home on October 31st. Brian Sheron will talk to Bill Mosteller about including some information about the purpose of op sessions on the web site.
PD Files: They have been reviewed and have been transferred to Drop box. All board members will have exclusive access through a password. All paper legacy files from the 1990's have been reviewed and destroyed.
Excursions: Bill White will check out the tourist railroad at New Freedom, PA.
2016 Minicon
The most convenient date acceptable to St. Mathews is April 30, 2016. Tom Brodrick will chair; Marshall Abrams will be responsible for clinics, Registration: Bill Demas, Modulars & Food: Ernie Little (Brian Sheron will check with Phil Scruggs to see if he can continue to help). Brian will check with Jim KinderClint Hyde to ascertain he is willing to continue supervising the White Elephant sale; if not, Ernie Little will do it. Jessie Cantrill and Ken Wilson will be responsible for advertising and marketing.
Old Business
Layout Disposal: Clint Hyde declined did not respond concerning writing to write an article on estate planning and layout disposal. Jessie Cantrill will look into the issue supported by materials collected from other Divisions collected by Marshall Abrams.
Contacts: Jesse Cantrill and Ken Wilson will work on an outreach program initially utilizing Brian Sheron’s dated power point presentation to be updated by Marshall Abrams. The proposed NMRA table at Timonium has been dropped because of a lack of interest by the MER.
New Business
2018 MER Convention: Tom Brodrick checked with Crown Plaza, Rockville, who advised that they could not provide specific pricing for personal and convention rooms at this time. An October date will be set after Ernie Little checks with the owner of the Timonium show to avoid any conflict.
Next Meeting
January 9, 2016, at Marshall Abrams house.
Action Items:
Check with Crown Plaza on 2018 MER: Tom
Solicit volunteers to present Minicon Clinics: Marshall
Investigate possible excursion at New Freedom: Bill
Work to develop an effective outreach program: Jessie, Ken
Review/comment Power Point presentation: Marshall
Purchase new signs for layout tours: Tom
Check on possible Timonium Show/MER Convention conflict: Ernie
Check with Bill Mosteller on Op Session purpose for web site: Brian
Check with Phil Scruggs and Jim Kinder Clint Hyde to determine if they will continue their participation at 2016 Minicon: Brian