NMRA POTOMAC DIVISION BOARD OF DIRECTOR'S MEETING
March 13, 2016
Meeting
called to order at
12:30 pm at the home of Brian
Sheron. Present were Brian Sheron, Superintendent; Marshall Abrams,
Senior
Assistant Superintendent; Tom Brodrick, Paymaster; Bill White, Clerk,
Jesse
Cantrill, Jim Kinder. Ernie
Little and Ken
Wilson were not able to attend.
The minutes from the January 9, 2016 meeting were approved.
Program Reports
Layout tours: no tour in April due to the Minicon; May 14, Bob Johnson; June 4, Bob Clark;
Achievement Program: three certificates have been
issued as will be reported in the
next issue of the Flyer.
Paymaster:
expenses: $15 for mailings
balance: $4,381.23
Tom will obtain an estimate for 25 or 50 new signs reading either NMRA Tour
or NMRA Layout tour and will
make a purchase based on
his judgment as to
what
is the best value.
Flyer: the next issue
will be larger
than usual,
probably near 45 pages.
Marshall needs board nomination bios.
Webmaster: layout
tour pictures should be screened by the layout tour coordinator
before being published on the web site. Presently Marshall obtains a
tour
photographer and will make the final selections along with the
coordinator.
Op Sessions: Pete and Jane Clarke in May, Marshall
Abrams
in June.
2016 Minicon
Consistent with previous practice, church members will be admitted free.
Clinics:
they
will start at 9, 10:30, 1:00, and 2:30. Lunch with the
speaker and business meeting will begin
at 11:30. Jesse will update the
schedule using last years materials.
Food:
Tom
will
check with the church on what they want to do and
who will do it.
Contests:
we
need three judges and some one to manage the room as well as
certificates of
appreciation for the lunch speaker, clinic providers and contest
winners.
Registration:
Bill Demas is handling this. $10 will be charged for all participants,
except
church members.
Marketing:
notification
forms about the Minicon
have been sent to Railroad Model Craftsman and the
NMRA
magazine. Jesse will draft email for mid-April
mailing encouraging members to attend.
Modular
Layouts:
Potomac Modular Club is coming; Tom will check on FREMO.
White
Elephant Room:
Jim Kinder will manage.
Tom
will
buy supplies including color stickers. Tom will obtain the necessary
cash for
the room and registration, $50 in $5 bills, $20 in $1 bills.
Advertising:
flyers have been distributed at Timonium. We will need signs for the
front
door, clinics, White Elephant.
Speaker:
Brian will check on whether the
speaker
wants to bring his books and
sell them after his talk.
He
also will check on a projector, PA system, and photographer.
Write-up
for Flyer:
Jesse
will write
description.
Certificates:
Tom will print certificates for clinicians, speakers, volunteers, etc.
2018 MER Convention
Tom will get a breakout from Crown Plaza on rooms and banquet (a per plate price). Tentative date is Columbus Day Weekend.
Old Business
Disposal:
Marshall
will rewrite Clint Hydes article as a Guide to
Estate Planning for Model Railroaders.
Outreach:
to
be continued.
Board
Nominations: So
far, the
nominating committee reported that the only nominations received so far
are for
Brian, Marshall, Tom, Bill and Jesse. These will be
presented at the
business meeting for confirmation.
New Business
Brian
will check with other divisions for information on
the length of board members terms for consideration at a later date.
Jesse
will investigate revising bylaws to
make them more readable.
Brian
will check with Bob Price for membership information
in certain Virginia
and
West Virginia counties bordering on the PD for possible
future inclusion in the Division.
Next Meeting
May 21, 2016, at Bills house.
Action Items:
➢
Check
with hotel (previously Crown
Plaza now Radisson) on room/banquet breakout at 2018 MER: Tom
➢
Obtain
25 or 50
layout tour signs: Tom
➢
Update
Minicon information page,
including clinic schedule: Jessie
➢
Check
with church on Minicon food plans: Tom
➢
Check
with FREMO on Minicon modular
participation: Tom
➢
Procure
and print certificates
for Minicon for clinicians, speakers, volunteers. etc: Tom
➢
Recruit
room manager & judges for
Minicon contests: Brian
➢
Procure
supplies for White Elephant
Room: Jim
➢
Obtain
appropriate change for front
desk and White Elephant Room: Tom
➢
Procure
projector & screen (Marshall)
and
PA system
for lunch speaker: Brian
➢
Check
on photographer and article for
Minicon clinics: Marshall
➢
Post
signs for Minicon front door,
clinics, White Elephant Room: Tom
➢
Rewrite
Clint Hydes disposal article:
Marshall
➢
Provide
update biographical for board
nominations: Jesse, Bill
➢
Check
with other divisions on length
of terms of their board members: Brian
➢
Check
with Bob Price on members in
adjoining
VA
and
WVA
counties: Brian
➢
Send
approved January 13 minutes to
web master: Bill
➢
Investigate
revising
by-laws to make them more readable:
Jesse
➢
Draft
Minicon promo for mid-April mailing encouraging members to attend: Jesse