Minutes Potomac Division Board Meeting Feb 28, 2015
PD Board meeting was held at Marshall Abrams’ house at 12:00pm
Call to Order Brian Sheron (presiding); attending Marshall Abrams, Tom Brodrick, Mike White, Phil Scruggs
The Minutes from January 10th were approved
Layout Tours – Phil Scruggs. Getting pictures and descriptions through June for Flyer. Will reschedule Stan Knotts, who was twice snowed out.
Achievement Program – Brian Sheron. Bernie Little was judged for Civil Engineering.
Paymaster – Mike White. Gail Brodrick audited books and reported no problems. Separate report attached.
Flyer – Marshall Abrams. On track for pre-Minicon edition March 17-20 and post-Minicon about a month later.
Webmaster – Bill Mosteller. No report.
Nominating committee – Bob Reid and Mike White. Candidates identified. Will obtain brief biographies for Marshall for pre-Minicon Flyer.
Chairman & Floor Manager – Tom Broderick. Everything under control. Room will be available for modular set-up Friday evening 6 – 9 pm.
Clinics - Bob Reid. One slot open. Phil Scruggs will contact Bruce Strickland and Tim Barr (if Bruce does not want to make a presentation).
Registration – Mike White. Tom will provide cash box.
Modular Layouts – Phil Scruggs. PMC & NVNTRAK will set up, as they did last year. Phil will provide description for pre-Minicon Flyer.
Contests & Displays – Brian Sheron. Martin Brechbiel will handle judging. Brian will verify that Martin will write up contest and display, or will perform that himself.
White Elephant – Clint Hyde. Brian confirmed that Clint will organize White Elephant.
Advertising, Marketing – Brian Sheron , Tom Brodrick. Flyers distributed at Timonium. Calendar insertions in NMRA Mag, MR, MRH.
Technology coordinator– Marshall Abrams. Sending instructions for using projectors without computers to clinicians.
Luncheon presentation by Bernie Kempinski - Bob Reid. Confirmed.
Business meeting – Brian Sheron. Nothing to report.
Lunch & Refreshments – Phil Scruggs. Under control; same as last year.
Door prize – Phil Scruggs. Will provide tickets.
Signage – Tom Broderick. Investigating some signs in front of church.
Questionnaire – Tom Broderick. Designing Questionnaire. Will circulate for comments.
Next year’s location – Brian to check with Rockville Senior Center; Tom to check MD schools. Tabled to next meeting.
Marshall to solicit suggestion from local associations. No results.
Outreach to potential new members brainstormed and to be explored further (Tom). Phil will discuss piggybacking on Fairfax Station open house on third Sunday. Ideas include: distribute updated tri-fold (Marshall’s action); presentation on “what is model railroading;” write article about model railroading advertising event for publication in newsletters of the Village movement (age in place) in Washington area (Marshall) and possibly service clubs (Brian). Draft presentation for Service Organizations (and anyone else who will have us) (Brian); determine is any material exists at NMRA (Brian).
MER president request to solicit for people to run for MER Director. Brian will forward request to Roger Sekera.
MER/NMRA wants annual report now. Brian will respond.
Next meeting: hold March 21 available for potential telcon if needed.
Next year’s location – Brian to check with Rockville Senior Center; Tom to check MD schools.
Marshall distribute old bios to Board incumbents who will run again.
Phil Scruggs. Get pictures and descriptions of Layout tours through June for Flyer.
Marshall to update tri-fold.
Tom will chair overall new member outreach to seniors.
Brian will contact NMRA and find out if they had a stock presentation on model railroading that we could use if we gave presentations at service clubs, etc.
Brian will draft annual report for MER/NMRA.
Marshall Abrams, Acting Clerk