Potomac Division Board Meeting Mar 8th 2014 Minutes

The PD Board meeting was held at Tom Brodrick’s house at 12:00pm
Call to Order Brian Sheron (presiding), Marshall Abrams, Bob Reid, Tom Brodrick, Bill Mosteller

The Minutes from Jan 20^th were approved

Program Reports

• Layout Tours - all are scheduled through November

• Achievement- member questions answered – no further activity

• Paymaster’s report (click here) was approved

• Flyer – All material received for the April issue. Board members to follow up with potential advertisers.

• Webmaster made a special presentation

• Op sessions scheduled for April

May Mini Con – task list

• Chairman is Brian Sheron

• Location is St. Mathew’s Church in Annandale VA.

• Clinics - we will have two (2) Tracks of four (4) clinics each

• Registration – Floor manager is Tom Broderick and he will handle Certificates of Appreciation preparation, the program handout, and the necessary signage

• Modular Layouts – 2 confirmed

• Contests- Andrew Dodge to chair – 3 judges recruited

• White Elephant Room Clint Hyde to manage

• Advertising, Marketing – Brian Sheron to supply article for flyer and check with NMRA if it can be added to their upcoming calendar

• Technology coordinator– Marshall Abrams to manage projectors, screens, cabling, extension cords etc.

• No business meeting planned

• $10 entrance fee with spouses and children under 16 free of charge. Non members to be offered a Railpass application

• Doors to open at 8am and close at 4pm

• Need a photographer – Marshal to contact a possible candidate

• Web page to include a driving directions link

• Clerk to send email inviting nearby Divisions and MER board members

• Railpass forms to be printed from the web

• Brian Sheron to provide peel and stick ID tags for attendees and also provide badges for volunteers

New Business

• Web domain name presentation received. Up to $150 per year authorized to establish a new hosting domain.

• Donations to the Kalmbach Library discussed more info to be provided at the next meeting.

• Article for the flyer explaining how to have the Kalmbach research a topic to be provide by the webmaster and clerk

• Next meeting at Brian Sheron’s house 12pm May 3rd