Minutes
MEETING
of the NMRA POTOMAC DIVISION BOARD OF DIRECTORS
July 28, 2018
Attending:
Brian Sheron, Superintendent
Marshall Abrams, Senior Assistant Superintendent
Ernie Little, Assistant Superintendent
Tom Brodrick, Paymaster
Bob Sprague, Clerk
Brian Sheron called the meeting to order at 1:00PM.
1. Committee Reports
Paymaster Report:
Tom Brodrick delivered the annual financial report.
The Division started the year on June 1, 2017 with $3,646.50 and finished the year on May 30, 2018 with $3,081.95
The largest expenses were $397 for room rental for the business meeting, then $180 for the division URL.
Potomac Flyer:
Marshall Abrams reported that the Flyer is doing well, issue to issue in terms of contributions.
There is an Editorial Committee with additional volunteers. For the January issue, Marshall will start parceling out the jobs and rotating so everyone has done everything and he is no longer the single point of failure.
An inventory of 3-4 articles is on hand for the next issue.
Achievement Program:
Mat Thompson was not able to attend this meeting.
John Paganoni has passed his last hurdles and has received seven achievement certificates making him ready for his MMR. The hope is that the plaque will arrive in time for him to be awarded at the convention banquet.
Webmaster:
Marshall believes everything is under control.
Hosting company keeps asking if we want to activate a secure page -- https. Since we're not selling anything, Marshall does not believe it is an issue.
Layout Tours
No tour for September. The board does not know what coverage is available for the August tour.
Teams
Brian does not have information about whether they are working or not, and is looking for a feedback mechanism on that.
2. Old Business
Status of Convention Planning
In reviewing the morning's Local Convention Committee (LCC) meeting, the Board agreed that it was important to bring preparations for the following to closure:
- The White Elephant Sale
- Clinics, for which 10 slots remain open
- Layout tours, for which confirmations with owners have been difficult.
The decision was confirmed to keep the trolley museum as an optional self-guided activity instead of a formal tour.
2019 Minicon
Tom Brodrick will Chair.
Brian sent an e-mail to the Chesapeake Division indicating our willingness to hold a joint meet.
It was determined that a message would be sent to the Superintendent of the Chesapeake Division asking them for a specific proposal for what they envision. The hope is to get a response by September 1, otherwise we would need to be selecting a venue.
3. New Business
Requests for Participation
There have been no responses to requests for member participation to assist Nick Kalis with layout tours, study an Operations Weekend, and develop a "Model with the Local Masters" workshop.
The Board determined to take a more direct approach by contacting local modelers who have led operations initiatives and/or qualify as masters to see if direct personal appeals might be a way to jump start these programs.
Layout Tour Staffing
So far greeters and photographers/authors have not been scheduled for open houses on the schedule.
One suggestion is to sponsor a contest for best layout writeup of the year, with a prize of a free year's membership.
Another is to group tours so that several are held on the same day once per quarter, rather than monthly. The Board will readdress this at its November Board meeting.
4. Next Meeting
The next Board meeting will be September 22, 2018, combined with the LCC. LCC will be 10:00-12:30, Board meeting will follow after a lunch break, 1:30-4:30 at Marshall Abrams' home.
The meeting was adjourned at 2:20 PM.
ACTION ITEMS:
Prepare annual financial report for The Flyer |
Tom Brodrick |
Due 8/15 |
Reach out to Marty McGuirk to see if he would like additional help in filling convention clinic slots |
Brian Sheron |
Due 8/1 |
Reach out to Bill Demas to offer assistance with layout tour program |
Brian Sheron |
Due 8/1 |
Send message to Chesapeake Division Superintendent cc: Dave Arday asking for their proposal about a joint Minicon |
Brian Sheron |
Due 8/15 |
Contact Mat Thompson about the Operations Weekend |
Bob Sprague |
Due 9/1 |
Contact Bernie Kempinski about Modeling with the Local Masters idea |
Bob Sprague |
Due 9/1 |
Discuss "meet the member" features for the Flyer with Alex Belida |
Marshall Abrams |
Due 9/1 |