Potomac Division Board Meeting
September 5, 2010
The
Potomac Division Board of Directors meeting was convened at 12:27PM by
Superintendent Marshall Abrams at Brian Sheron’s House. Also
present were Bill Day, Martin Brechbiel, Mike White, John Griffith, Tom
Brodrick and Bill Demas. The Superintendent began with welcoming
remarks to Tom for volunteering to fill the vacant Paymaster’s position
caused by the resignation of Mark Andersen. A resolution of
appreciation for all Mark’s untiring efforts on behalf of the Division
for the past eight years was unanimously passed.
Paymaster’s
Report – Bill Demas reported that new signature cards and a change of
address were effected at SunTrust Bank. The Board saw no reason
to change banks and agreed to continue the account at SunTrust.
All Paymaster documents have been turned over to Tom Brodrick.
Tom reported the Division had a net closing balance of $4440.37.
So far, a total of 8 tickets have been sold as of the beginning of the
meeting.
The Module Crew funds have been withdrawn from the Division account and is not included in the above balance.
Clerk’s
Report – Bill Demas reported the Division membership of paid NMRA
members stood at 372, and net decease of 4 since the last report
in June.
Newsletter
- John Griffith reported the last edition of the Flyer with him as
editor was ready to go out. Mike will send to Martin the mailing
list of the 10 members who receive the Flyer in hard copy by
post. John had turned over to Marshall CD’s with all Flyer
templates and files. Bill Day will write an article seeking a
volunteer to replace John, stressing that Achievement Points accrue to
the position. Marshall advised that the Board members personally
solicit anyone they thought would be able and interested.
Layout
Tours – Brian Sheron reported that the September tour was Andrew Dodge
in Olney, MD on the 12. He will work the door. November 7
is John Short in Germantown, MD. Bill Day will work the
door. December 5 is Wes Morganstern in Rockville, MD.
Martin will work the door. There will be no October tours because
of the MER Regional Convention in Princeton and the Walkersville
Excursion.
AP
Program – Brian Sheron reported that Andrew Dodge had completed
requirements for 6 Certificates and Ed Price had approved 5 Volunteer
applications.
Computer
Clerk’s Report – Mike White reported an updated Helper Service contact
list file was being maintained. The Division files were
previously on two URL’s, but have now been consolidated in one.
He continues to send out a ”welcome package” to new Division
members. Two went out last month. Updates to the web page,
directories, Contact list, Helper Services are ongoing. Five
Operations groups are now listed on the web site. John Griffith
also provided a CD with all 2003 and 2008 Potomac Junction MER
Convention records. All these files will be consolidated for
future reference by the host committee for the next MER convention.
Module
Crew – The Board decided to change wording on the web site to include
all module groups and create links to the three currently active within
the Division. Input for the Flyer will be welcomed from any of
the groups from any of the groups. Bill Demas reported the first
mention of the HO Module Crew (“Module Group”) as an entity within the
Division was in late 1989, and the first mention of their MC money as a
separate item within the account was in January, 1994.
Program
Coordinator’s Report – Bill Day and Martin Brechbiel reported a list of
potential clinicians has been assembled and would be contacted when
their particular area of expertise would be needed for a
presentation. The George Mason Regional Library in Fairfax
County, VA was determined to be the best location for the next clinic
in February, 2011. Bill, Martin and Brian confirmed there would
be clinics in February and June, and layout tours in the other months
except April, which is the time for the minicon.
Old
Business – Marshall Abrams reported on the Operations Clinic in July
and August. Thirty people attended the prerequisite introductory
meeting at George Mason Library, and there were many questions asked,
as well as give and take. The first two hands-on operations
meetings were less attended, but nonetheless successful. One
lesson learned for future clinics was to make a determination among the
participants as to who is an experienced operator versus a new
learner. Another lesson is to reconfirm those who sign up for
hands-on sessions. This clinic will be repeated at the minicon.
Bill Day has compiled a Helper Service referral list and submitted it to Brian.
Marshall has invited South Mountain and Chesapeake Divisions to join us for the Walkersville Excursion.
New
Business – Mike White, Brian Sheron and Bill Demas have been appointed
to the Audit Committee for a financial review of the Division as
required by the by-laws.
The Board decided it would not be feasible to create audio DVD’s of clinics at this time, as suggested by the Gateway Division.
The
Board discussed Service Recognition Awards. Personalized, custom
decaled rail cars were one option. Plaques and Certificates were
another option. It was determined that immediate past
superintendents, Bob Minnis, Garret Nicholson, Clint Hyde and John
Drye, and Mark Andersen would receive plaques. The form would include
the Division logo, the position held and the dates of service as well
as the statement of appreciation. Bill Day and Tom Brodrick will
determine a list of recipients and compile a list of car manufacturers
and local dealers in plaques.
John
Griffith emphatically stated he wished to not receive a plaque or car,
and that a Certificate of Appreciation would be more than enough.
The Board, unwillingly it should be noted for the record, feels that a
certificate is inadequate recognition for John’s service, but will
accede to his wishes. (NOTE: In post meeting discussions, John
expressed a wish that a donation be made to Friends of the East Broad
Top.)
The Division logo will be modified to read ”Potomac Division” instead of “Division 2”. Martin will create a new template.
Bill
Demas will create a master calendar from April to April for the
Division. April was chosen since that is when elections are
usually held and a new administration takes office. A review of
the calendar will be an agenda item for all future Board meetings to
insure all recurring requirements are being addressed.
2011
Minicon – Bill Demas received the contact name from Mark Andersen for
St. Matthew’s and will contact her and confirm the dates, April 1 &
2, 2011. The Board authorized that he make known that in addition
to the regular rental payment, a payment shall be made to whatever
group the church administration directs.
The next meeting will be held at noon Saturday, November 13 at Bill Demas’ house.
Respectfully submitted,
Bill Demas, Clerk
Potomac Division