NMRA POTOMAC DIVISION BOARD OF DIRECTOR'S MEETING
May 21, 2016
Meeting
called to order at
12:30 pm at the home of Bill White.
Present were Brian Sheron, Superintendent, Marshall Abrams, Senior
Assistant
Superintendent, Tom Brodrick, Paymaster, Bill White, Clerk, Jesse
Cantrill, Ken
Wilson.
The minutes from the March 21, 2016, meeting were approved prior to being published on the website.
Program
Reports
•
Layout
tours: Ken
Wilson
was confirmed as the new layout coordinator. He is checking on several
possibilities. He may not schedule in June and July because of summer
vacations
and in October because of activities including the MER convention and
Timonium. There
is a June
4 tour at Bob Clark’s.
•
Achievement
Program: Ron
King’s “Master Builder-Cars” AP package was
forwarded to Charlie Flichman based on his completion of four
scratch-built
cars that won merit awards, and four super-detailed cars.
•
Paymaster: Minicon had 48 paid attendees (60
last year) with 20 more possible (church people, misc.); it may be
better to
schedule in March next year.
total receipts: $736 (admission &
food); expenses:
$896.29 (rent & food)
total loss: $160.29
balance: $4,381.23
Tom feels the best deal for signs is on
the internet; he will order between 15 and
20 stating: “Potomac Division
NMRA
Layout Tour”
•
Flyer: the next issue
is in good shape with
several articles available; Marshall needs someone to replace Mike
White’s Company Cars column.
•
Webmaster: Bill
Mosteller reports no problems at this time.
•
Op Sessions:
Pete and Jane Clarke’s on May 28, Marshall Abrams on June 26.
2016 Minicon
Brian will prepare a draft report and checklist from all
the collected
“lessons learned” information.
2018 MER Convention
Tom received a confusing proposed catering contract from the Radisson. He, along with Brian and Marshall, will set up a meeting with Kim Levy from the hotel.
Old Business
·
Disposal:
Marshall
submitted a draft article. Brian
suggested it be revised with a view toward making it a
one-to-two page summary with a more detailed attachment.
·
Outreach:
to
be continued.
·
Board
Nominations: all
incumbent members elected at the Minicon will
continue in their present positions (Brian Sheron - Superintendent;
Marshall
Abrams - Sr. Assistant Superintendent; Bill White - Clerk; and Tom
Brodrick -
Paymaster). Jesse Cantrell, newly elected to the Board, will assume the
position of Assistant Superintendent.
•
Bylaw
Revision: Bill
will prepare proposed revisions based in part on a
checklist submitted by Jessie. Brian reported that officer terms in
other
divisions are not standardized but most are at least two years on a
staggered
basis.
•
The
question
of annexing counties in VA & WVA not included in a Division’s
territory is
still under review.
•
Brian
will check with Bob Price for
membership information in certain Virginia
and
West
Virginia counties bordering on the PD for possible future inclusion in
the
Division.
New Business
•
Excursion:
Tom
will check on getting a bus to go to the Pennsylvania
Railroad Museum
in Altoona.
Next Meeting
September 17, 2016, at Tom’s house.
Action Items:
➢
Meet
with hotel on room/banquet
breakout at 2018 MER: Tom, Brian, Marshall
➢
Obtain
15 or 20
layout tour signs: Tom
➢
Check
with Bob Price on members in
adjoining
VA
and
WVA
counties: Brian
➢
Send
approved March 21 minutes to web
master: Bill
➢
Investigate
revising
by-laws to make them more current:
Bill
➢
Review
and revise draft article on disposal procedures: Marshall
➢
Look
into getting a bus for an excursion to Altoona: Tom
➢
Prepare
a check-list based on Minicon “lessons learned” suggestions: Brian